UBS (ACCOUNTING COMPUTERISED)
CHART OF ACCOUNT
1.Creating Chart of Account :
Account No. A/C Description Account Type Special A/C
1000/000 CAPITAL A
1050/000 RETAINED EARNING A PA
3010/000 BANK F
3020/000 CASH F
5000/000 SALES H
6010/000 PURCHASES J
9010/000 RENT & RATE M
9020/000 WAGE & SALARY M
2. Go to General - Maintenance General Ledger A/C , click on ADD button and SAVE.
Account Number : Consists of 7 characters.
A/C Description : Account Title. Two rows with 40 characters each.
Special Account : The special account code is assigned when that account requires certain
functions of effects in the reports.
Account Type :Type in the alphabet that significant the type of account. All types of account
are classified under 2 main categories , namely Balance Sheet Account and
income/Expenses Account. Make sure that you have entered the correct account
type.
ORGANIZE BATCHES
Batch is similar to your books of original entry (journal). Before keying any transaction,you have to plan and organize batches according to your own needs.
1. Enter the following Organize Batches :
No.
|
Type
|
Titles
|
Period
|
1
|
Credit
|
Sales Journal – Jan2012
|
1
|
2
|
Return Inwards Journal –
Jan2012
|
1
|
|
3
|
Credit
|
Purchases Journal – Jan2012
|
1
|
4
|
Return Outwards Journal –
Jan2012
|
1
|
|
5
|
Bank
|
Cash Book (Bank) – Jan 2012
|
1
|
6
|
Cash
|
Cash Book (Cash) – Jan2012
|
1
|
7
|
General Journal – Jan2012
|
1
|
2. Go to 1:Transaction - 2: Organize Batches - 3: Generate - 4: Batch Title , click on button ADD
and APPLY.
TRANSACTION
Batch No : Key in 6 (or click at drop down button to select). Press Enter, you will see the batch titleappears on top of it.
Period : Select or Key in 1, then press Enter.
Date : Key in 01/01/2012, then press Enter.
A/C No. : Refer to account number. Type in account number if you can remember, otherwise press
Enter to select from the list. Let say i start with Capital Account, key in the account
number : 1000/000, the account name Capital will appear on the top of Desp..,
then press Enter.
Ref. No. : Refer to reference number. Here you can key in document number, such as Payment
Voucher No., Official Receipt No., Invoice No. etc.
Desp. : Refer to description. Key in the opposite account Description, which is Bank.
Press Enter three times.
Amount : Key in 45,000.00 in credit side as it is referring to Capital Account. Then click at save
button. You just completed Transaction no.1.
Sunny started an electrical company, Edward Company, on 1st January 2012 with Capital RM
45,000.00 in the cash.
1.Go to Transaction - Maintain Transaction File - Quick Entries - Master Account : Cash
